Universal Account Number (UAN) and KYC: FAQs and Guidelines

The Universal Account Number (UAN) and the Know Your Customer (KYC) process are vital terms for managing your contribution to the Employee Provident Fund (EPF). Generally, UAN is linked with your EPF account and used to simplify the procedure of managing your EPF contributions. Whether someone is new in their career or a seasoned contributor, it is significant to know these two elements for hassle-free work. Here are certain FAQs and guidelines about the Universal Account Number (UAN) and KYC:

1. What is a Universal Account Number (UAN)?
   Ans. A UAN is a unique 12-digit number assigned to each EPF contributor in India. It helps in the easy identification and management of EPF accounts.

2. What are the key features of UAN?
   Ans. The key features of the UAN:
   • Portability: UAN ensures that an employee’s EPF account remains the same, even if they switch jobs. It simplifies the process of transferring EPF contributions from one employer to another.
   • Consolidation: Employees can link multiple EPF accounts to their UAN, which helps in consolidating their EPF savings. This is particularly useful for those who have changed jobs frequently.
   • Online Access: With a UAN, individuals can access their EPF account information; check their balance, and even request withdrawals or transfers online through the Employee Provident Fund Organization (EPFO)
   • Simplified KYC: The UAN is linked to the KYC details of the employee, making it easier for employers and the EPFO to verify and update personal information.
   • Swift Claims and Services: UAN streamlines EPF claims processing, resulting in quicker disbursement of funds when individuals need them, such as during retirement or in the event of emergencies.
   • Reduced Paperwork: By digitizing and linking KYC documents, the UAN system reduces the need for extensive paperwork and manual processes, making the management of EPF accounts more efficient.

   Deduction of Employees Contribution to Employees Provident Fund (EPF)

3. How is the UAN generated?
   Ans. The UAN is generated by the EPFO for every employee who contributes to the EPF scheme. It is typically provided by your employer.
   EPFO Claim status

4. Why is KYC important for UAN?
   Ans. KYC is a process to verify the identity and address of the EPF account holder. It is essential for smooth EPF transactions and ensures that the account holder’s details are up to date.

5. What documents are required for KYC in the UAN portal?
   Ans. commonly accepted KYC documents include Aadhar card, PAN card, bank account details, passport, driver’s license, and voter ID. Your employer or the EPFO portal will guide you on which documents are required.
   Update Aadhar Details

6. How can I update my KYC details in the UAN portal?
   Ans. To update your KYC details in the UAN portal, follow these steps:

• For a UAN Log in go to the UAN portal.
• Go to the “Manage” section and click on “KYC.”
• Enter the required details and upload scanned copies of your KYC documents.
• Your employer will verify the documents, and once approved, your KYC will be updated.

7. What are the benefits of linking KYC with UAN?
   Ans. Linking KYC with your UAN offers several benefits, such as:
   • Faster processing of EPF withdrawals and transfers.
   • Seamless online EPF services.
   • Reduced paperwork and manual processes.
   • Sufficient EPF account management
   • Enhanced protection
   • Errors must be reduced
   • Compliance with regulatory requirements

8. How can I check the status of my KYC update?
   Ans. To check the status of your KYC update, one needs to do UAN log in to the UAN portal and go to the “Manage” section. One can view the status of your KYC documents there. The status depends on the verification steps, which may include your employer. In case a KYC update is pending, which means the employer or EPFO is in the process of verifying and approving the changes you have made. Meanwhile, the KYC update is approved, which means the verification process is done and your updated details are now shown in your UAN account.
   In case a KYC update is rejected, one must review the reasons and take steps accordingly or resubmit the documents as needed.
9. Can I link multiple KYC documents to my UAN?
   Ans. Yes, you can link multiple KYC documents to your UAN. But there needs to be one document per category like an Aadhar card copy, one bank account, etc. can be linked.
10. What should I do in case my UAN is not given by my employer?
    Ans. In case your employer has not given a UAN, one can generate one on their own on the UAN portal. You will need your PF number and other details to create your UAN.
11. Can I change my UAN password and mobile number?
    Ans. Yes, one can alter their UAN password and update their contact number from the portal. It is significant to keep your details up-to-date for notifications.