How to take Refund of excess amount from the Electronic Cash Ledger

Introduction

It is clarified under Circular No. 125/44/2019- GST dated 18^th November, 2019 that excess amount may be claimed by tax deductor or collector from Electronic Cash Ledger. In this case the common portal would debit the amount so claimed as refund.

How long does it take to get the refund?

Generally the overall time for processing of refund application is 60 days in normal circumstances.

What is the process for claiming excess amount from the Electronic Cash Ledger?

Individual have to follow the following process for claiming excess amount from the Electronic Cash Ledger:

1. Firstly login to GST Portal.
2. Then go to ‘Services’ > ‘Refunds’ > ‘Application for Refund’.
3. Now select the ‘Refund of Excess balance in Electronic Cash Ledger’ and then click on ‘Create’.
4. After clicking on ‘Create’ balance amount available in Electronic Cash ledger will be auto –populated in the form.
5. Now you can enter the values of the refund to be claimed in the editable ‘Refund Claimed’ table. The refund amount can be less than or equal to the amount available in Electronic Cash ledger. Now click on ‘ Click to view Electronic Liability Ledger’ to get details of liabilities/ dues relating to returns/ other demands.
6. Click on ‘Go back to refund form’ after viewing the outstanding demand.
7. After that select the bank account from the drop down list.
8. Now upload the supporting documents.
9. Click on ‘Preview’ to download the form in PDF and then click on ‘Proceed’ to submit the form.
10. Select the checkbox in the declaration and select the name of the ‘Authorized Signatory’ from the drop down list.
11. Once the RFD -01 is filed ARN will be generated and ‘Refund ARN Receipt’ can be downloaded as PDF document. Filed applications can be tracked by ‘Track Application Status’ under refunds.

To whom should I file my application with?

The taxpayer shall file the refund application in Form GST RFD-01 on GST portal. Taxpayer shall choose ground of refund as “Refund of excess balance in Electronic Cash Ledger” for claiming refund. After filing, refund application shall be assigned to Refund Processing Officer and refund applicant can track the status of refund application.

Do I need to upload any statement for claiming refund?

No statement template is required to be uploaded for claiming refund. You need to mention the refund to be claimed details in the refund application screen while filing refund application.

Can I preview the refund application before filing?

Yes, you can preview the refund application in PDF format to check for any inconsistency or discrepancy before filing on the GST Portal.

How can I track the status of application for refund?

To track your filed application, navigate to Services>Refunds>Track Application Status option.